Terms & Conditions

Last revised on March 9, 2026

Definitions

For the purposes of these Terms and Conditions, the following definitions apply:

-Service Provider: The sole proprietorship of Yan Verdonk (YV), hereafter the ‘Contractor’.

-Service Recipient: Any individual or legal entity commissioning the Contractor for services (B2C or B2B), hereafter the ‘Client’.

-Services: All activities related to (screen)writing, directing, script editing, consultancy, acting and related creative work carried out by the Contractor.

-Agreement: Any written or oral contract between the Contractor and the Client concerning the provision of Services.

Applicability

These general Terms and Conditions apply to all offers, quotations and assignments between the Contractor and the Client, unless otherwise agreed upon in writing. Deviations from these terms are only valid if explicitly agreed upon in writing by both parties. All legal obligations, interpretations and references within these Terms and Conditions, as well as any other Agreement between the Contractor and Client, are governed by Belgian law. Any provision referring to legal requirements, rights or remedies shall be construed in accordance with Belgian legislations unless explicitly stated otherwise in writing by both parties. Any disputes arising from or relating to the Agreement shall be submitted to the competent courts of the Contractor’s registered office, unless otherwise agreed in writing. The Agreement is established upon written confirmation by the Client or the start of the Services by the Contractor. Upon completion of the Services, the Agreement will automatically end.

Execution of the Agreement

The Contractor will use their expertise to execute the Agreement according to professional standards. While diligent effort will be made, no specific outcome is guaranteed and the Contractor cannot be held liable if results are not achieved. The Contractor may engage third parties with Client approval and will consider reasonable Client requests when they support proper execution. The Contractor operates independently and will inform the Client of the planned approach before starting. In cases where the Contractor provides Services containing material delivery, the Client is entitled to request two complimentary revisions. After these revisions are completed, the Client will no longer be permitted to direct or supervise the Contractor's work without financial renegotiations.

Obligations of the Client

The Client shall provide all information and materials necessary for the execution of the Services in a timely manner. The Client guarantees the correctness and completeness of supplied information and materials as well as the necessary safety precautions and measures during the Services, particularly when the Contractor is required to be present on-site or participate in activities that may pose risks. The Contractor reserves the right to halt work if safety standards are not met and the Client must immediately address any concerns raised to maintain a safe working environment.

Fees and Payment

Unless otherwise agreed upon in writing, the Contractor’s fees are calculated in euros on a project basis excluding VAT or other applicable taxes. The VAT rate for artistic or cultural activities, as well as copyright, will be based on the rate set by the Client's country (e.g. 9% in the Netherlands, 6% in Belgium, 5.5% in France). In certain cases, the Contractor may be entitled to additional compensation based on a completed project’s net profit. Payment terms are thirty (30) days from the invoice date. A percentage of the total fee shall be paid by the Client to the Contractor before the commencement of the project. Upon completion of the project, the remaining percentage of the fee shall be paid by the Client to the Contractor. The exact percentages and payment schedule will be agreed in writing by both parties prior to the start of the assignment and will form an integral part of this Agreement. The Client shall reimburse the Contractor for expenses incurred in the execution of the assignment, insofar as these are not included in the remuneration and have been incurred reasonably. Travel expenses by private car will be reimbursed by the Client to the Contractor at a rate of forty-three (43) euro cents per kilometre. If the Contractor does not use their own transportation, the Client will reimburse the actual travel expenses incurred. In event of late payment, the Contractor is entitled to initiate legal proceedings in accordance with Belgian law, in addition to the Client being liable for statutory interest and collection costs.

Intellectual Property

Unless explicitly agreed otherwise in writing, all intellectual property rights relating to treatments, (manu)scripts, films and other creations produced by the Contractor remain the property of the Contractor. The Client obtains only a right of use as specified in the Agreement. Transfer of rights, if any, must be in writing. Additionally, unless both parties provide written consent, only the Contractor is permitted to rewrite or adapt project materials. For any sequel/prequel or remake created subsequent to an Agreement, the Contractor shall be entitled to, in addition to the right of first refusal, a royalty amounting of the fee allocated to the original project. Besides sequel/prequel and remake rights, the Contractor retains merchandising, stage adaptation and interactive media rights pending further written accord. Any decisions regarding the Contractor’s credits for their Services on a project will be discussed beforehand and must be agreed upon by both parties prior to any public announcement or assignment. Particularly writing and/or directing credits may only be shared with any co-writers and/or co-directors if both parties agree, and such arrangements are confidential unless otherwise specified.

Confidentiality and Liability

Both parties are obliged to keep confidential all information obtained in the context of the Agreement, unless disclosure is required by law or with prior written consent of the other party. The Contractor’s liability is limited to direct damages suffered by the Client, up to the amount paid for the relevant Services. The Contractor is not liable for indirect damages, including loss of profit or consequential damages. Liability is excluded in cases of force majeure (e.g. illness, accidents or equipment failure) as defined under Belgian law.

Termination

Either party may terminate the Agreement by providing thirty (30) days' written notice to the other party. In the event of a material breach, the Agreement may be terminated with immediate effect after written notice and a reasonable period for remedy. Upon termination, the Client shall pay for all Services rendered up to the termination date.

Miscellaneous

If any provision of these Terms and Conditions, or any other Agreement between the Contractor and Client, is found to be invalid or unenforceable, this does not affect the validity of the remaining provisions. The parties will replace the invalid provision with a valid one that reflects the parties’ intentions as closely as possible.

For further inquiries: contact@yanverdonk.com